Built for ABA practices

Nothing falls through the cracks. Run your entire practice on one system.

AbaVista runs your entire ABA practice on one system. Leads, intake, workflows, scheduling, and family communication, all in one place. Retire the spreadsheets and sticky notes.

Book a demo See how it works
AI where it counts

Your AI copilot

Ask anything, see what's stuck, and start every morning knowing exactly what to work on.

AI-driven. Human-led. Anything the AI does, a human can do too. You set the rules, you can override anything, and every action lands in the audit log. The perfect balance.

Intake

Intake that runs itself

Send a family one magic link. They fill out exactly what you ask, upload insurance cards and any documents you need, and e-sign the consents. If they stall, AbaVista nudges them.

  • No portal accounts, no passwords. Just a link
  • Fully customizable. Your questions, your steps, your forms
  • Automatic reminders when a family goes quiet
  • E-signatures fully supported, consents included
  • Benefits verification and authorizations tracked to the finish line
Virtually zero training. The flow is so intuitive you can hire an intake coordinator and have them up and running the same day.
Staffing & Scheduling

Scheduling built for ABA

Pairing clients with BCBAs and RBTs is a puzzle of authorizations, availability, and geography. AbaVista's scheduler solves it.

  • Pair each client with the right BCBA and RBT
  • Real drive-time optimization, not straight-line guesses
  • See your whole team's week at a glance
  • Fill more authorized hours with the staff you already have
Workflows

Your process, drawn as a living map

Your process shouldn't live in someone's head. Draw it on a visual map, and the map runs. Every lead, every time, no exceptions.

  • See your whole process at a glance: stages, branches, off-ramps
  • Steps that can run side by side, do. VOB runs while documents are reviewed
  • Every stage move fires its automations: tasks to the right role, emails and texts to the family, notifications to the team
  • SLA timers flag anything sitting too long, before the family feels it
Nothing depends on someone remembering. Your process runs the same on your busiest day as on your slowest.
Communications

A softphone built into every record

Call and text right from the lead, through the phone system you already use. Everything lands on the record automatically.

  • Click to call from any lead. Works with RingCentral, Zoom, and more
  • Two-way texting with families in a shared thread the whole team can see
  • Email sent as the assigned staff member, from their real mailbox
  • Everything logged automatically. Nothing lives in someone's personal phone
Add-on · Also available

Meet the AI Leadbot

She greets parents on your website 24/7, answers their questions, and turns the conversation into a lead in your pipeline. Even at 11pm on a Sunday.

Don't take our word for it. She's live right now on a demo site.

💬 Say hi to the Leadbot opens a live demo — she's in the corner ↘
Everything else you'd expect

One platform, end to end

Everything connected, nothing bolted on.

🌐 Website form 💬 Chatbot 📞 Phone call 🔌 Webhook
↓
1 pipeline · zero lost leads
Capture every lead
However a family reaches you, it lands in the same queue.
Stage: Intake ✕ State: TX ✕
★ Save as "My follow-ups"
PrivateShared with team
Pipeline & custom views
Filter it your way, save it, share it.
✅ Verify benefits DR
⬜ Call family back SK
⬜ Review documents due Fri
Tasks & assignments
Checklists write themselves, owners included.
💬 "@Dana can you check Mia's VOB today?"
🔔 1 new mention Inbox
Comments & notifications
Discuss on the record. The right person hears about it.
VOB · Aetna Verified
Auth · 97153 12 days left
Benefits & authorizations
Statuses, dates, and approved hours, always current.
📄 Diagnosis report ✎ Signed
🖼️ Insurance card Uploaded
Documents & e-signatures
No chasing, no fifth request for the same file.
Preferred language Diagnosis code
+ Add your own field
Custom fields & forms
Track what your practice tracks.
Dashboards & analytics
Your funnel and throughput at a glance.
MS Mia S. Client since May
Treatment plan · phase 2 of 4
Clients & treatment plans
Intake hands off into a full client record, not a new silo.
10:42 J. Doe updated Insurance on Jack S.
10:31 A. Smith downloaded Diagnostic report
MFASSORole-based accessHIPAA-conscious
Detailed audit logs & security
Who did what, when, on which record. Ready before an audit ever asks.
Your website → Incoming webhooks → AbaVista → Outgoing webhooks → Your CRM
Plays well with your stack
Bring in leads from any system. Push updates anywhere.
Book a demo

See it with your own eyes

A 30-minute walkthrough with a specialist. Your workflows, your questions, no slideware.

  • See the full journey: inquiry → intake → verification → scheduled sessions
  • Bring your messiest process. We'll show you how it maps
  • No commitment, no pressure
🎉

Thanks! Talk soon.

We got your request and will reach out to find a time.

One system of record

Retire the patchwork.

Your team copies the same information between six tools. AbaVista is one place you can actually trust.

Before · Scattered
📋 ClickUp boards
🔀 Make.com automations
📊 Spreadsheets
✉️ Email threads
📞 Phone notes
🗒️ Sticky notes
→
After · One platform
AAbaVista

One place, one login, one history.

Leads Intake Workflows Scheduling Communication